Order Processing

You can decide how to process the new order information.

Run Program at Start of Processing

If you have an existing system, planning to integrate Actinic with an external product that can’t be handled by Actinic’s Export or you require additional order handling you can specify an external program (or Access database or Excel spreadsheet). This can be particularly useful if you are running a system using multiple Actinic sites that integrate with an external system. This program will be run before any of One Stop Automation Batch Order Processing or Actinic’s Export is run.

When the external program is run you can specify details about the current time period being processed and the current site being updated. To do this use any of the following keywords on the command line of your program.

<To>                The Start date and time for which records will be processed.
<From>            The End date and time for which records will be processed.
<Site>            The current site being processed.
<Window>        If your external program wants to display information in One Stop Automation’s status window it can use the Window handle (and indentation level) passed. You would normally use the SendMessage windows function. An example of what would be passed to the calling program is ‘-W "50607" -I "2"’, where 50607 is the window handle to send information to and 2 is the current indentation level (number of tabs to add to your string to send).

For example, “C:\Program Files\EPOS Utilities\CheckSoldTotals.bat <Site>” will call a program to check the current stock levels for the current site before any orders are processed.

After the external program has been run One Stop Automation can either:

. Run immediately. One Stop Automation does not wait for the program to exit and continues processing.
. When the program exits. One Stop Automation waits for the program to exit before continuing.
. After a defined amount of time. If the external process can take a variable amount of time (or One Stop Automation has problems determining when the process has completed) you can define a certain number of minutes to wait.

Run Mole End Utilities

This will pass the information to Batch Order Processing. This can perform any of the following tasks on the orders:

. Mark shipped
. Print Reports
. Export Reports
. Email Reports
. Mark Printed
. Mark Deleted
. Format Address

Run Actinic Export

This runs the Outstanding Exports feature of Actinic. This is configured within Actinic’s Business settings. This will run (if set-up) the Sage or Quickbooks link software. At the current time the versions of the Actinic software do not close the link software after export. To automate this an additional program is included with One Stop Automation this is the Task Killer. This will look for the appropriate program and close it.

To use this program you should enter the following information into the Order processing Run Program at End of Processing field, an example is also shown:

ME_TaskKiller.exe –B <Window>

You will also need to set-up the Task Killer’s options. To do this run the Task Killer and select the program to close (select either the default name or enter a different name if the title of the program does not appear in the list). Select the desired delay. You should run the Sage or Quickbooks link manually and see how long your export typically takes.

Example settings are shown below:

Run Program at End of Processing

If you have a program that needs to be run after Batch Order Processing or Actinic’s Export you can specify an external program (or Access database or Excel spreadsheet). If you are not running any of the Batch Order Processing or Actinic’s Export you can specify a program to run in either the Start or End of processing sections.

For example, “C:\Program Files\EPOS Utilities\UploadOrders.bat <To> <From>” will call a program to transfer any of the current orders to an external system.

After the external program has been run One Stop Automation can either: